Template
Free Contractor Compliance Checklist for Australian Construction Teams
Checklist for subcontractor onboarding: SWMS submissions, insurances, induction, permits, site rules and exportable records.
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PDF for toolbox or site records, Word for adapting fields to your IMS or client requirements.
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Principal contractors and clients need subcontractors to arrive documented, inducted and aligned to site rules — without losing email threads. This checklist supports onboarding reviews and gate checks before access is granted.
Who this helps
Construction managers, commercial teams and WHS staff coordinating many subcontractors across programmes.
What this checklist is for
Contractor compliance is more than collecting certificates. It should show who is doing the work, what documents were submitted, who reviewed them, what conditions apply on site and how records can be retrieved during an audit or client review.
How to use it
Use this checklist before access is granted and again when scope changes. Keep SWMS submissions, insurance/licence currency, inductions, permits and review status in a place supervisors can actually access, not only in procurement email threads.
Key sections
- Contractor details — legal entity, ABN, key contacts, work scope.
- SWMS submissions — received, under review, accepted, revision required.
- Insurances / licences — currency dates, coverage type, verification method.
- Induction / sign-on — site rules, emergency, PPE, high-risk processes.
- Permits — hot work, confined space, lift plans as relevant.
- Site-specific requirements — client rules, council conditions, traffic management.
- Review status — named reviewer, decision log, conditions of acceptance.
- Records / export — packaged evidence for audits or handover.
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