Australian construction · Document audits
Contractor document review without spreadsheet chasing.
Collect evidence, review documents, track expiry dates and keep contractor readiness visible before work starts.
- Admins
- WHS teams
- Compliance officers
Manual review of subcontractor files is slow and error-prone
Keeping track of twenty subcontractors, each submitting certificates of currency, WHS plans, and high-risk work tickets via email leads to massive administrative burden, missed expiry dates, and invalid files slip through.
AxionSite streamlines the contractor document review process. All submitted files enter a structured review queue, allowing WHS administrators to review, approve, request changes, or reject documents with direct feedback, maintaining complete compliance logs.
How Contractor Document Reviews work
- 1
1. Monitor incoming submissions
Documents submitted by contractors via external links or during induction flow into the central review queue.
- 2
2. Verify evidence & metadata
Administrators check file validity, verify policy limits, and input coverage expiry dates.
- 3
3. Approve, request changes, or reject
Mark the submission as approved, or reject it with clear, professional instructions outlining required fixes.
- 4
4. Automatic expiry tracking
Approved documents enter the monitoring cycle, triggering alerts as dates approach.
- 5
5. Surface readiness signals
Readiness status instantly updates across the Workforce register, sitemaps, and dashboard dashboards.
Advanced document review features
Central review queue
Manage all incoming company insurances, worker licences, and subcontractor SWMS in one audit-ready queue.
One-click approval workflow
Approve files instantly, updating company status across all workspaces.
Structured rejection feedback
Provide specific, annotated comments explaining why a policy or ticket was rejected (e.g., insufficient cover limit).
Dynamic expiry alerts
Auto-detect and notify admins and contractors before documents expire, avoiding coverage gaps.
Review history & logs
Store a permanent history of who audited each document, timestamps, notes, and previous versions.
Workforce integration
Directly link reviewed items back to company profiles, workers, and site sign-on eligibility.
Connect document review to site-ready status
Document reviews feed directly into your Workforce register, contractor submissions, sitemaps, and safety intelligence dashboards.
Compliance and review
AxionSite document reviews help facilitate systematic tracking of contractor compliance. Reviewing personnel must verify that submitted coverages and credentials meet the specific contract and legal limits.
Simplify construction compliance from site to office
Explore the full AxionSite workflow or start with a free trial.