Australian construction · WHS workflows

SWMS Sign-On Coverage

See which current SWMS are ready for worker acknowledgement, who has signed on, and where missing signatures still need follow-up.

AxionSite SWMS sign-on coverage dashboard showing current SWMS, acknowledgement totals, missing signatures and QR sign-on controls
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  • Site managers
  • WHS teams
  • Project teams

Sign-on sheets do not tell you who still needs to acknowledge the SWMS

Paper sign-on sheets and ad-hoc spreadsheets can show that someone signed something, but they rarely show whether the acknowledgement belongs to the current SWMS version, whether the worker was rostered, or which contractor still needs follow-up.

AxionSite gives supervisors and WHS teams a coverage view for current SWMS sign-ons, with filters for contractors, high-risk work, rostered-only tracking and open QR acknowledgements.

Each acknowledgement is tied back to the SWMS record and worker details available at the time, so the dashboard can support day-to-day follow-up and audit-ready evidence without turning the process into more paperwork.

How sign-on tracking works

  1. 1

    Publish a current SWMS

    Approved SWMS and accepted contractor submissions become eligible for sign-on tracking once they are current for the job.

  2. 2

    Choose QR or rostered coverage

    Use open QR sign-ons when anyone on site may acknowledge, or rostered tracking when you want expected workers measured against signed workers.

  3. 3

    Monitor missing acknowledgements

    Filter by high risk, contractors, rostered only, open QR, status, search term, site or employer to quickly find gaps.

  4. 4

    Review evidence when needed

    Recent acknowledgements, worker names, timestamps, provider context and SWMS version history stay connected to the record.

Sign-on coverage in one dashboard view

Search, filter and review which current SWMS have open QR sign-ons, rostered acknowledgements and missing signatures.

AxionSite SWMS sign-on tracking dashboard showing acknowledgement coverage, filters and current SWMS sign-on status
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What the sign-on coverage dashboard gives you

  • Coverage KPIs

    See eligible SWMS, total current-version sign-ons and missing rostered acknowledgements at a glance.

  • Open QR mode

    Let workers acknowledge from a QR or mobile link when the expected worker list is not fixed.

  • Rostered coverage mode

    Compare expected workers against signed workers when you need to know exactly who is still missing.

  • Missing signature focus

    Use missing-signature and rostered-only filters to find the SWMS that need supervisor follow-up first.

  • Contractor and internal context

    Separate contractor submissions from internal SWMS records and label internal sign-ons clearly when an employer is not set.

  • Version-aware acknowledgements

    Track sign-ons against the current SWMS version so old acknowledgements do not get confused with current coverage.

  • Recent acknowledgement trail

    Review recent worker acknowledgements with names, initials, timing and status context from the detail panel.

  • Search and filters

    Search by SWMS, contractor or site, then narrow the view by status, high risk, contractors, rostered coverage or open QR.

  • Current SWMS actions

    Open the SWMS pack, contractor PDF, QR sign-on or roster controls directly from the coverage page.

  • Audit-ready evidence

    Use timestamped sign-on records, SWMS history and workspace activity logs to support review and export workflows.

Workers, SWMS and site records in one flow

SWMS sign-on coverage connects AI-assisted SWMS drafting, contractor submissions, QR sign-ons, rostered worker tracking, compliance dashboards and activity logs.

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Compliance and review

AxionSite helps teams track worker acknowledgements and SWMS sign-on coverage. Organisations should still confirm their own consultation, induction, supervision and record-keeping duties for each site, contractor arrangement and jurisdiction.

Simplify construction compliance from site to office

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